How To Run A Sprint Planning Meeting

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The Scrum Team discusses what went well during the Sprint, what problems it encountered, and how those problems were solved. The purpose of the Sprint Retrospective is to plan ways to increase quality and effectiveness. The Sprint Review is the second to last event of the Sprint and is timeboxed to a maximum of four hours for a one-month Sprint. The purpose of the Daily Scrum is to inspect progress toward the Sprint Goal and adapt the Sprint Backlog as necessary, adjusting the upcoming planned work.

Planning The Sprint Meeting

The Product Owner is responsible for ensuring that all items in the backlog are prepared before the meeting. They must clarify details on each product backlog item and be a resource to the team when asking questions around use case or acceptance criteria. This is arguably the most important meeting for a Product Owner & one they must set aside plenty of time for to prepare. Once your team has discussed and estimated the sprint backlog, the whole group should thoroughly review and confirm the plan for the upcoming sprint. Make sure that your plan is in alignment with the product vision, as well as your current team capacity and velocity. Sprint planning is an event in scrum that kicks off the sprint.

After all, Scrum is all about flexibility, and “Better done than perfect.” So, a Sprint Backlog that’s complete enough to get developers started is just what it needs to be. Remember that solving complex problems requires a learn-by-doing approach, which turns planning into an equally complex job. Hold the meeting on the same day and at the same time every time. That’s why reserving a slot in every participant’s agenda is a good practice. Although optional, the team might discuss dependencies between items and who should work on each one of them. It kicks off a sprint, so it occurs on the first day of a new sprint.

Is it aligned with the product vision and the company goals? Once you have everyone’s input and the product owner approves, you’re now ready to execute. In order for Sprint planning to be most effective, you’ll need a properly defined product backlog from where to grab work items.

‍ Who Should Attend The Sprint Planning Meeting?

Instead of building the most complete, “every minute of the sprint is accounted for” sprint plan, focus on the goal and build enough of a sprint backlog to get started. Next, ensure that the product backlog is ordered to allow the team to pick up work if they delivered on the sprint goal early. In scrum, the sprint is a set period of time where all the work is done. However, before you can leap into action you have to set up the sprint. You need to decide on how long the time box is going to be, the sprint goal, and where you’re going to start.

Planning The Sprint Meeting

This is often done by decomposing Product Backlog items into smaller work items of one day or less. How this is done is at the sole discretion of the Developers. No one else tells them how to turn Product Backlog items into Increments of value. Selecting how much can be completed within a Sprint may be challenging.

The Scrum Team members learn and explore the values as they work with the Scrum events and artifacts. When these values are embodied by the Scrum Team and the people they work with, the empirical Scrum pillars of transparency, inspection, and adaptation come to life building trust. Where possible, avoid a hybrid model where a chunk of the team is together and the rest distributed unless you have good practice doing this successfully.

When Sprint Planning starts, the Product Backlog should have the items of the highest priority and relevance to the draft Sprint Goal at its top. Teams increase the chances of making a valuable product improvement during the Sprint when tasks are connected to a meaningful Sprint Goal during Sprint Planning. It is important to find a balance between people and organization’s needs. The BVOP™ Director is the most advanced and important role inside Agile products and services-based organizations. The following issues related to chapter “Sprint Planning” are included in the certification exam. If the scores for success are high, the Scrum Master role thanks everyone for the active participation and closes the Sprint Planning meeting.

How To Prep For The Sprint Planning Meeting

Instead, it returns to the Product Backlog for future consideration. It’s additionally great practice to make Testing as a different task. Set the sprint goal or objective – Product Owner together with the development team think of the objective of the sprint. Creates the platform to communicate dependencies and identify team capacity to set and commit to an achievable sprint goal. Another issue arises when you don’t establish a specific goal for the sprint and wind up with a set of unrelated items that the team has to work on. This can result in your team performing a sprints worth of work but not feeling as though they’ve made a lot of progress.

Planning The Sprint Meeting

Maarten Dalmijn recommends not spending time re-estimating such items but counting their full value again for this Sprint. He also suggests always completing work your team has started on unless you’ll never need it in the product. Sprint Poker is an effective, fast, and fun way for agile teams to estimate user stories in the backlog. The BVOP™ Scrum Master role combines skills, Agile thinking, and project management practices to enchant processes, teams, and stakeholders.

Selecting an item that is feasible for the sprint duration, team capacity, and workload is a good choice. While effective Agile sprint planning can’t guarantee a successful sprint, a successful sprint cannot happen without effective sprint planning. It is easy to get so bogged down in the details of sprint planning you forget that the focus of sprint planning is to build a ‘just enough’ plan for the next sprint. That plan shouldn’t become a monkey for the team’s back, instead, it should focus the team on valuable outcomes, and allow guardrails for self-organization. A good sprint plan motivates everyone by defining an outcome and a clear plan for success.

Everybody on your team should have a good sense of their own velocity. That’s why you should never do your sprint retrospective in the same meeting as your sprint planning. As we go down the list, we’ll also introduce some parts of the Work OS that make sprint planning significantly easier. The product owner gets enough new features to provide value, and the project team has a small enough workload that they can put time into building things right. Then the next sprint begins with the next sprint planning session.

At the end of every sprint, the project team holds a retrospective to discuss what went well and what could have gone better. Everyone from project management dabblers to the most hardened Scrum master is prone to this mistake. As a Social Media and Content Marketing Lead in the tech space, Hannah is incredibly passionate about solving How Sprint Planning Helps IT Teams complex marketing problems with innovative solutions. On-Demand DemosEmpower your team to build a culture of productive meetings with these on-demand product tutorials. Team Meetings GuideLearn how the world’s best companies run effective team meetings – featuring insights from Figma, Buffer, Close, Webflow, Shopify, and more.

Certified Product Manager

The agenda is straight forward, but will keep your team focused and the meeting on track. As a general rule, all product backlog items should be DEEP – detailed, emergent, estimated, and prioritized. During Sprint Planning, Scrum teams decide which are the most valuable Product Backlog items to deliver in the next Sprint. The Product Owner and development team do this together, by deciding on an overarching Sprint Goal and selecting relevant backlog items that help them achieve that objective. To help with estimates, allow user story points rather than relying on a set number of days or weeks. It can enable the team to estimate by including work complexity and the amount of work required.

They begin to form a strong union with a shared vision and mission. Sprint planning meetings give leaders and team members multiple opportunities to provide encouragement, praise, and morale boosts needed in business today. One team member’s attitude can affect the rest of the team. It’s essential to make each person feel like they are a vital member of the group. Doing so motivates and inspires them to help the company win. A sprint backlog should be continually updated to reflect market changes and customer needs.

That’s because they can better understand what to do to create the increment. Also, a clear definition of done makes the Development Team more confident when estimating effort.

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